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Opening Files in Specialized Formats

PowerPoint® and PDF Files

Note: The ITEA-TfAAP webpages are intended to present the reader with an historical perspective of the project and the ground-breaking work it accomplished. The TfAAP web pages are archival and will not continue to be updated. After the TfAAP web pages were archived in January 2006, ITEA had a name change and became the International Technology and Engineering Educators Association (ITEEA). The name was not changed on these archival pages.

PowerPoint® Files

When this web page was archived,* PowerPoint 2003 Viewer® for Microsoft Windows operating systems could be freely downloaded online at www.microsoft.com/downloads/details.aspx?FamilyID=428d5727-43ab-4f24-90b7-a94784af71a4&displaylang=en. The PowerPoint 98 Viewer® for Macintosh platforms was also available through this page. Alternately, conduct an online search for newer versions of the viewer from the Microsoft start page at www.microsoft.com
 

PDF File Forms

Accessing PDF Files:
PDF files are digital files containing documents in Adobe Portable File Format. They may include extensive graphics. PDF files will not open unless you have the Adobe® Reader® or the Adobe® Acrobat® program (which contains a reader) installed on your computer. Viewers with legacy versions of Adobe® Reader® or the Acrobat® Acrobat® program on their computers may need to download and install a newer version of Adobe® Reader® to open the PDF files offered through this site.
 
A free version of Adobe® Reader® is available for most Microsoft, Mac, UNIX based, and Mobile operating systems, and for OS2/Warp. To link to the Adobe® Reader® download page, look for the button labeled "Get Adobe® Reader®" on the active pages in the ITEA web site. Alternately when this page was archived* the button appeared on the Adobe® web page located at www.adobe.com.

Saving PDF files:
For most users, RIGHT clicking on the link leading to a PDF file will produce a pop-up menu. Select "Save As" or "Save Target As" on the pop-up menu to initiate the save function. Using this method to save a PDF file to your hard drive eliminates the need to open the file online first. When dealing with large PDF files, saving the file to your hard drive for viewing can result in significant savings in download time, particularly if you use a dial-up connection to access the Internet.
 
To view a saved PDF file, find the file on your hard drive and click on it (some viewers will have to double click). Adobe® Reader® will open automatically and display the document contained in the file. Viewing a PDF file from your hard drive resolves most of the problems Adobe® Reader® may encounter during online viewing.
 
If you choose to view a PDF file online, you may also initiate the save function either from Adobe® Reader®, which will open up inside your browser window (you should see an icon that looks like a floppy disk), or from your browser window.
 
Adobe® Reader® will allow you to initiate the process of saving the PDF file to your hard drive almost immediately during online viewing, but the save function cannot finish executing until the PDF file has downloaded in its entirety. Clicking on the save function prematurely will keep your computer "busy" for the length of time it takes the file to finish downloading. For viewers with dial-up connections the wait can be extensive if the file is large.

Large PDF Files:
Some of the PDF files offered through the TfAAP web pages are very large and therefore slow to download. Please be patient when dealing with large PDF files, especially if you are attempting to view them in your browser!
 
For most viewers, clicking a link to a PDF file will automatically cause the Adobe® Reader® to open inside their browser window. The first page of the document will begin to display shortly. This method of accessing a PDF file is referred to as online viewing, but the word "online" is something of misnomer. PDF files MUST download to your computer's memory in their entirety before you will be able to move readily from page to page in the document. Adobe® Reader® is set by default to open the file and begin to display the first page of the document as soon as it has enough information. But that may be long before the download has finished.
 
Until the download is completed, Adobe® Reader® may respond sluggishly when attempting to advance to the next page in a document. Attempting to advance the document to a page that has not yet finished downloading will usually just not work. But occasionally the attempt will cause Adobe® Reader® to display an error message. Additionally the download may stall and/or your browser may lock up. To avoid these potential problems, wait until the download is "Done" before attempting to advance the document past the first page during online viewing.
 
Users of dial-up connections will experience the slowest download times, and may occasionally experience time outs. Time outs indicate the viewer's service provider or the programming on their computer has cancelled the file download. They occur most often during peak times of local phone line use. During these times viewers using dial-up connections may not be able to view large PDF documents online.
 
PDF files can be saved to your hard drive without first opening them online. Doing so may significantly reduce the time it takes to download a large PDF file.

Adobe® Reader® Error Messages:
Viewers may occasionally get an erroneous error message from Adobe® Reader® during an attempt to view a PDF file online. Saving the PDF file to your hard drive and viewing it from there will usually resolve the problem.
 
As an alternative to saving unwanted PDF files to your hard drive, most of the problems Adobe® Reader® encounters when opening files online can be resolved by opening Adobe® Reader® and deselecting the "Allow fast web view" option in it. This is the option that allows Adobe® Reader® to attempt to begin displaying a document before the file download is complete. Be aware that if you change this setting, you will see a blank browser window until the file download has finished and download time may be increased.
 
Adobe® has changed the location of this setting in different versions of the Adobe® Reader®. In Adobe® Reader® 7.0 (the latest version when this web page was archived*), click on "Edit" on the main menu; "Preferences." on the drop down menu, and "Internet" in the Categories section of the Preferences window. The "Allow fast web view" option will be under the "Web Browser Options" section. It will be selected by default. Click the check mark next to the option to deselect it, turning it off.
 
Some versions of Adobe® Reader® will not allow you to save the altered setting and will restore the default setting as soon as you close the program. Leave the program open until you are finished viewing documents Adobe® Reader® had problems displaying online.
 
All of the PDF files offered through the TfAAP web area were tested and worked correctly when the pages were archived.* But occasionally a PDF file will become corrupted on the server. Should you get an Adobe® Reader® error message specifically stating that a file may be corrupted both when attempting to view it online, and after attempting to save and open it from your hard drive, please notify ITEA.

Locked PDF files:
ITEA has chosen to lock some of the documents offered as PDF files through the this web area to reinforce ownership of the intellectual property (Copyright). These files can be identified by the presence of an icon that looks like a closed lock in the lower, left corner of the Adobe® Reader® window. You may not print locked PDF files. To purchase printed copies of these documents from ITEA see Ordering Information.
 
Note that ALL of the documents offered through this web site are protected by copyright, whether the files containing them are locked or not.

* The TfAAP web pages were archived in January 2006. They will not continue to be updated.


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